Duluth Social Media Marketing and Management

Posts Tagged ‘new technologies’

How to run a paperless business: What can be replaced?

How to run a paperless business: What can be replaced?

A lot of people have been asking me how I’ve been able to afford to start my own business. The truth is, other than a few digital expenses (web-hosting, email hosting, various professional social media tools, etc.) my expenses have been relatively low. My biggest expense thus far has been my time, i.e. the time it has taken me to train myself and design my business from the ground up.

One of my biggest advantages is that I can save money by running a completely paperless business. I’m fortunate enough to have a few advantages over many mature companies (see my last post ), but many of these new technologies can be easily adapted to any business. Over the next few days I will share with you some of the new business technologies I have been using to save money, time and mother earth.

Stay tuned to find out how to replace your:

  • Paper invoicing system
  • Paper bookkeeping system
  • Scanner
  • Fax machine
  • Credit card machine
  • Paper newsletters
  • Paper contracts

Want to replace a paper technology you don’t see on this list? Let me know in the comments and I’ll let you know if I find a digital solution!
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How to run a paperless business: Overcoming roadblocks

How to run a paperless business: Overcoming roadblocks

Whether your trying to ‘go green’, develop a better filing system, or just to save money on office supplies, chances are you’ve thought about going paperless. Many companies are now desiring to go completely digital and most run into road blocks, including:

  • Previous investments in expensive technologies such as printers and faxes
  • Scores of important paper documents that first need to be transferred to digital
  • Lack of support or acceptance from customers, clients or employees
  • Little understanding of new technologies

Running a paperless business is important to me for all of the reasons I listed in the first sentence of this post. I’m lucky enough to have an advantage over many companies, because:

In college, I had an ‘Office Space’ type moment where I through my printer out a second story window into a dumpster. Note: I did this not in an angry rage, but because I was moving and the thing NEVER worked properly in the first place.

  • I have no previous investment in large, expensive technologies. I do not own a fax machine, a scanner or a printer. In fact, I loath printers (and their expensive ink) and hope to never own another one.
  • My business is brand new, so I do not have  file cabinets full of paperwork that needs to be digitized.
  • The entire goal of my business is to help other businesses understand and adjust to the digital age, so there should not be any objections from clients or employees. I will address this more in my next post though.
  • I have a pretty good understanding of new technologies. It’s what I do:)

Just because I have a few advantages doesn’t mean it isn’t possible to make your business at least partially paperless with a few strategic changes. In my next series of  ”How to run a paperless business” posts, I will tell you how I am able to run a completely paperless business and share the cheap and easy technologies I use to replace their expensive and complex ancestors.

What are the challenges you have faced trying to go ‘paperless’? Let me know in your comments and I will try to address them in my next post.

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